If you can't afford to hire a professional planner, the following guidelines can help make sure you are on the right track in the two weeks leading up to your wedding day.
Guest List & Seating Chart
However, if you prefer to make a seating chart there are some helpful websites that make it easy. AllSeated.com and WeddingMapper.com. are two free options we found.
At this final stage of your wedding planning you will need an accurate guest count to give the venues and caterers. We recommennd you contact each person who has not replied to get their RSVP.
Check In With Vendors
- All Vendors - Provide required addresses and times. Get a day-of contact from them and give them yours.
- Photographer - Send them a must-shoot list, timeline, name list for group photos.
- Officiant - Verify the chosen readings and who will be reading them at whicht part of the ceremony. Make them aware if there's something special you want them to say such as announcements at the end of the ceremony.
- Caterer - Confirm your final head count and menu selections.
- Florist - Check the number of each type of arrangement, bouquet, and boutonnieres.
- Entertainment - Review your music choices for cocktail hour, entrance, cake cutting, dinner, first dance, father/daughter dance, mother/son dance, bouquet and garter toss. You should also include a must-play list, play if possible list, and do not play list. Make sure they have a timeline of events and know of any special events and announcements to be made throughout the night.
- Baker - Double-check the size and design of the cake or dessert.
- Transportation - Make sure they have the correct times along with the number and types of vehicles.
- Hair, Makeup, Nails - Verify appointment times and who will they will be beautifying.
- Rehearsal-Dinner Host - Confirm reservation time and number of guests.
- Point Person - This person will be the main point of contact for anyone and anything. Make sure they are reliable and can deal well with stress and tight timelines.
- Photo Wrangler - Someone who is familiar with the family but not in the bridal party will be needed to get everyone together at the right times for group photos. Having this person will make that part of the photos go smoothly and quickly. The faster you can get the group photos done the more time you will have elsewhere with your photographer.
- Tip Distributor - As we discussed above, someone besides the bride and groom should distribute tips.
- Gift Caretaker - A non-drinking person should be responsible for the wedding gifts. Make sure they know where the gifts should be delivered after the reception.