Planning Tips

03/29/2016

 
Planning your wedding can be a daunting task. After all, you've never done it before. We highly recommend hiring a professional wedding planner. The cost of a professional can be offset by savings they help you find elsewhere. The bonus is you will be less stressed during your wedding day because they will be there to take care of any issues that arise.

If you can't afford to hire a professional planner, the following guidelines can help make sure you are on the right track in the two weeks leading up to your wedding day.

Guest List & Seating Chart

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Now that you have received the majority of your RSVP cards from the guest list it's time to make the seating chart, right? Not necessarily.  You don't have to make a seating chart for your guests, most are quite capable of finding people they want to sit with for the evening.

However, if you prefer to make a seating chart there are some helpful websites that make it easy. AllSeated.com and WeddingMapper.com. are two free options we found.

At this final stage of your wedding planning you will need an accurate guest count to give the venues and caterers. We recommennd you contact each person who has not replied to get their RSVP.

Check In With Vendors

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There are a lot of vendors that you will work with on for your wedding day. Communication is crucial to ensuring it all goes smoothly.

  • All Vendors - Provide required addresses and times. Get a day-of contact from them and give them yours.
  • Photographer - Send them a must-shoot list, timeline, name list for group photos.
  • Officiant - Verify the chosen readings and who will be reading them at whicht part of the ceremony. Make them aware if there's something special you want them to say such as announcements at the end of the ceremony.
  • Caterer - Confirm your final head count and menu selections.
  • Florist - Check the number of each type of arrangement, bouquet, and boutonnieres.
  • Entertainment - Review your music choices for cocktail hour, entrance, cake cutting, dinner, first dance, father/daughter dance, mother/son dance, bouquet and garter toss. You should also include a must-play list, play if possible list, and do not play list. Make sure they have a timeline of events and know of any special events and announcements to be made throughout the night.
  • Baker - Double-check the size and design of the cake or dessert.
  • Transportation - Make sure they have the correct times along with the number and types of vehicles.
  • Hair, Makeup, Nails - Verify appointment times and who will they will be beautifying.
  • Rehearsal-Dinner Host - Confirm reservation time and number of guests.

Paying Up

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You will give your checkbook and credit cards a workout the two weeks before the wedding. Most vendors require they are paid in full before the big day. Make sure the person handling vendor tips has cash or checks ready to hand out. Speaking of tips, they are not required but are always appreciated.

Delegate

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Neither the bride or groom should  be the point of contact on the day of wedding. They should be enjoying their day! To make that happen delegates need to be assigned in advance. These tasks are critical and are the biggest reason we recommend hiring professional(s) even if only manage important details on the day-of.

  • Point Person - This person will be the main point of contact for anyone and anything. Make sure they are reliable and can deal well with stress and tight timelines.
  • Photo Wrangler - Someone who is familiar with the family but not in the bridal party will be needed to get everyone together at the right times for group photos. Having this person will make that part of the photos go smoothly and quickly. The faster you can get the group photos done the more time you will have elsewhere with your photographer.
  • Tip Distributor - As we discussed above, someone besides the bride and groom should distribute tips.
  • Gift Caretaker - A non-drinking person should be responsible for the wedding gifts. Make sure they know where the gifts should be delivered after the reception.

 


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    Author

    Josh has been a DJ in the St. Louis area for 22 years. In this blog he offers tips and ideas to help you plan your amazing event!
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