Why Provide Guest Transportation?
Logistics of moving large groups of people between multiple locations may not be something you think about with weddings, but maybe you should! This is especially true if:
- You have several guests coming from out of town
- Parking is limited at your venue(s)
- Your venue(s) are difficult to find
- You have a tight schedule and need guests to arrive promptly
- If you are having an after-party
When scheduling the run times of the shuttles, it is very important that you leave enough time for multiple trips, if needed. The shuttles should start trips back to the parking location or hotel soon after dinner is over in order to accommodate older folks and guests with young children that need to leave early. Knowing what type of guests will be in attendance will help you plan accordingly. Make sure the last shuttle leaves about 15 minutes after the reception formally ends. This will give guests time to make it to the shuttle. You may also want to budget for an additional end-of-night run in case the majority of your guests stay until the end.
Informing your Guests
If your guests are not aware that you are providing transportation they cannot take advantage of it!
So, what should you let them know?
- Pick-up and drop-off locations
- Shuttle service start and end times
- Time in-between shuttles
Here's where we recommend letting everyone know:
- On your wedding website
- An informational pack the hotel gives out at check-in
- A welcome note given to guests at arrival
- Your ceremony officiant can make an announcement
- A small sign on the bars
- Let your DJ or band know to make announcements
If you have shuttles going to multiple locations put a sign in the shuttle window so guests get on the correct one!